Key Takes 主要職責：To provide Executive assistance to the General Manager, including secretarial services. Coordinateactivities in the Executive Office. Assist other Executive Assistants and Secretaries when required.Oversee all administrative functions including proper distribution of internal & external mail,independent correspondence and up-to-date registry system - to maintain an efficient and effectiveExecutive Office.協助總經理的日常工作，包括為其提供秘書服務，處理行政辦公室事務并幫助其他行政助理和文員解決工作出現的問題。監督所有行政職能包括收發內部及外部郵件、獨立處理信函往來、及時更新歸檔系統，保證行政辦公室的高效運行。1.Arrange appointments and meetings for the General Manager, record same in diary and ensure the General Manager has the appropriate documentation for each appointment .為總經理安排會議及預約，記錄在工作日記中，確保總經理使用正確的文件。2.Attend meetings such as Department Head Meeting, Executive Committee Meeting and any other when requested.按要求參加部門經理會議和行政會議等。3.Take minutes of attended meetings, accurately transcribe and circulate to relevant persons as soon as possible after the meeting.正確記錄會議并及時傳送到相關人員。4.Receive visitors and guests. In the absence of the General Manager, answer questions and concerns and follow through resolutions.接待來訪者和客人。在總經理不在時回答客人的問題、幫助客人排憂解難。5.Arrange room and restaurant reservations for VIP guests/personnel if requested.為重要客人預定房間及訂餐。6.Assist with travels arrangements for business trips as required.按要求為商務旅行安排行程。7.Assist General Manager in compiling guest data to be used for service quality improvement .協助總經理編緝客人資料以備提高對客服務質量。8.Assess priorities of work and, wherever possible, assist in organizing General Manager’s priorities.根據各項工作任務的重要性幫助總經理安排工作。9.Answers telephones in the Executive Office as required.接聽行政辦公室的電話。10.Prepare replies to correspondence as required.按照要求準備回信。11.Take dictation of correspondence as required.按照要求記錄回信。12.Assist with translations, oral and written.協助口頭及筆頭翻譯。13.Maintain strictest confidentiality at all times on all matters.保守秘密。14.Demonstrate essential overall knowledge of the organization.充分了解酒店規劃。15.Understand the responsibilit
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